Privacy Policy
1. Introduction
PlanBe, Plan it Be it (“PlanBe”) is committed to protecting and respecting your privacy. This policy outlines how we collect, use, and process your personal data in accordance with the EU General Data Protection Regulation (GDPR) (EU) 2016/679 and Cypriot data protection laws.
2. Our Data Processing Principles
We follow GDPR’s guiding principles when handling personal data:
- Lawful, Fair, and Transparent Processing: We only process data lawfully, fairly, and transparently.
- Purpose Limitation: Data is collected for specified, legitimate purposes only and not further processed for unrelated purposes.
- Data Minimization: We collect only the data necessary for the intended purposes.
- Accuracy: We take steps to keep data up-to-date and correct inaccuracies.
- Storage Limitation: Data is stored only for the period necessary to fulfill its purpose.
- Integrity and Confidentiality: We ensure adequate security measures to protect personal data.
3. Categories of Personal Data Collected
Depending on your interaction with PlanBe, we may collect and process the following categories of personal data:
- For Event Participants: Contact details (name, email, phone), and demographic details.
- For Job Applicants: In addition to contact information, relevant personal details, such as education and employment history.
- For Employees and Volunteers: Payroll details, bank information, and contact details.
Additional data related to health or special requirements may be processed for participants in mobility projects, solely as necessary for facilitating activities.
4. Purpose of Data Processing
We process your data to:
- Evaluate and select participants for workshops, projects, and other events;
- Communicate with participants about ongoing projects and follow-up activities;
- Facilitate recruitment processes and maintain employment records;
- Notify interested parties about PlanBe activities and opportunities related to our mission.
5. Legal Basis for Processing
We process personal data based on:
- Legal Obligation: Complying with regulatory requirements.
- Contractual Necessity: Executing agreements and facilitating participation in projects.
- Consent: When consent is required, we will seek it directly from you.
- Legitimate Interests: Processing necessary for our organization’s mission and activities.
6. Data Recipients
Your personal data may be shared with:
- Professional advisors (e.g., auditors, consultants),
- IT and service providers who assist us in business operations,
- Financial institutions for managing payments and expenses,
- Public authorities, as required by law.
For data transfers outside the European Economic Area (EEA), we implement appropriate safeguards per EU standards or obtain explicit consent when necessary.
7. Your Rights under GDPR
As a data subject, you have the following rights:
- Access: To request a copy of your personal data.
- Correction: To amend any inaccuracies in your data.
- Deletion: To request data deletion under specific circumstances.
- Restriction: To limit the processing of your data in certain cases.
- Objection: To object to data processing based on legitimate interests.
- Data Portability: To transfer your data to another organization, where applicable.
- Withdrawal of Consent: To withdraw consent when processing is based on it, without affecting prior processing.
- Lodge a Complaint: To file a complaint with the Cyprus Data Protection Commissioner if you believe your data rights have been violated.
8. Data Retention
PlanBe retains your data only as long as necessary for the purposes specified or as required by law. In some cases, data may be retained longer if needed for legal proceedings.
9. Security Measures
PlanBe implements appropriate technical and organizational safeguards to protect your data from unauthorized access, loss, or destruction.
10. Contact for Data Protection Matters
If you have any questions or would like to exercise your rights, please contact PlanBe’s Data Protection Officer (DPO) at:
Email: planbe.youth@gmail.com
11. Policy Updates
This Privacy Policy is reviewed regularly and may be updated. We will notify you of any significant changes where appropriate.
